Integrated Document Management
For storing my information, I was using physical documentation process. But, I found that its very cumbersome and it involved a lot of my employees to maintain it accurately. Even with that I was finding a lot of discrepancies in my document management. Then I heard about integrated document management software from Claromentis and believe me by using it I found that my whole documentation process started working smoothly. It helped me to easily collaborate on document management and that too in the most secured way. With the help of integrated document management software office documents like contracts, purchase orders, customer statements, patents, formulation records, etc. can be digitally archived. It provides storage, versioning, metadata security, as well as indexing and retrieval capabilities. Its notification and alert features enable users to disseminate the information regarding any change occuring in any document and its MD5 hashing technique saves your senstive documents from being tampered at file state. Its powerful search functionality enables users to search through document contents as well as metadata, providing fast, detailed results.
Integrated document management software made it possible for me to link a single document to multiple file locations, so that the same version controlled document can exist in multiple locations in the file system and when updates are required, they only need to be made once rather than in multiple copies of document. Its software document disposal functionality helps manage disposal at the end of the document life and it maintains document version automatically, enhance information management and provides authorized users with audited revision history and rollback ability. Integrated document management software saves a lot of time for the companies like mine who waste a lot of man-hour in managing their physical documentation. It provides end-to-end document life cycle, enabling collaborative document creation, auditable information management and providing easy user-access options that enhances enterprise-wide efficiency. There is additional security layer for very secure documents in this software in which users need appropriate permission to access it.
Integrated document management software provides check in/check out functionality that ensures only one user can update a document at a time, while its comprehensive reporting functionality includes document inventory, import/export outcome and physical disk storage structure reports. Document management software suppliers It enables administrators to give read or edit access to selected individuals or groups for particular documents and with the help of their software’ unified metadata, company can define, as many sets of data about documents as per it needs. All these features of integrated document management software is quite unparallel and if you are also worried about your documentation process, go for this software from Claromentis.